Purdue Today

May 9. 2008

New reporting tool Cognos to be phased in over time

Purdue has adopted Cognos as a common reporting tool for the new Banner student systems going into production this year, the SAP human resources and financial software that went online in 2007, and Advancement databases.

Although the initial emphasis will be on using Cognos to report from these systems' data, this tool also can be used to generate reports from departmental databases.

This transition will occur over time, said Jeff Whitten, associate vice president of ITaP's Enterprise Applications unit and OnePurdueÕs chief architect.

"We know the shift to the new financial and HR systems last year was not without some reporting bumps and curves in the road," he said, "so we are doing everything we can to make the change to Cognos a smooth one."

More than 50 West Lafayette information technology leaders, departmental computing managers, and representatives from the Calumet, North Central and IPFW campuses met May 7 in West Lafayette to discuss the future of reporting at Purdue.

The briefing, presented by Whitten, Mike Szczepanski, director of business services computing, and Lee Gordon, assistant vice president for student services and technology and assessment, addressed several topics, including:

* The reason Cognos was chosen.
* What will happen to Purdue's current reporting tools. 
* The OnePurdue Enrollment and Student Affairs team's experience using Cognos.
* How additional Cognos licenses will be purchased.
* The next steps in implementing Cognos.

The presenters stressed that Cognos will be phased in over time. Whitten also emphasized that Brio, one of Purdue's current reporting tools, will not be going away.
"We really want people to know that Brio will not be decommissioned anytime soon," he said. "We're going to take as much time as we need to do this right."

In addition to the presentation, Rhonda Kerr, a member of the OnePurdue training team, demonstrated Cognos and many of its features.

Whitten, who answered several questions from the audience about licensing, training and browser support said, "This was a good way to begin familiarizing the University community about Cognos."

Those who did not attend the May 7 Cognos briefing (or view it live online) can watch a recording of and see the PowerPoint slides used during the presentation here:
https://www.itap.purdue.edu/ea/EnterpriseReporting. The links are near the bottom of the page under
"Cognos Information."