December 8, 2009
Policies outline status on work, pay during winter weather situations
When serious winter weather hits, the West Lafayette campus relies mainly on two documents to guide decisions about being at work and getting paid.
Knowing the basics of the policy and procedures can be helpful. Only the Purdue president — or in her absence, the provost and the executive vice president and treasurer jointly — can declare a winter weather situation that puts the policies into practice. Statements by other Purdue employees including supervisors, or by civil authorities, do not count.
Normal work procedures continue unless Purdue declares a "snow recess."
When a snow recess is declared, most staff will be asked to leave the University or not report for work until further notice. Some essential personnel, as designated by their departments, will be required to stay on campus for all or part of the snow recess to ensure the continuing operation of the University. Employees who are unsure if they are designated as essential personnel should confirm their status with their supervisor.
In a snow recess, regular clerical and service and operations/ technical assistants who do not report for work will receive regular pay for all normally scheduled hours not worked due to the recess. Employees required to work are paid at the regular rate plus time and one-half for all hours worked during the recess.
For other weather situations, Purdue may declare a weather status called "severe weather emergency" — suspending classes to protect students from extended walks in existing or predicted low temperatures and wind chills.
However, a severe weather emergency does not change work schedules of employees. Those who can report to work safely should do so. Those who do not report to work will be required to use vacation, personal holiday or leave without pay for time missed.
After an unusually heavy snowfall, severe drifting, or when either of the foregoing is certain and imminent, Purdue may declare a "snow emergency." An employee who is absent from work, arrives late, or leaves early during a snow emergency may use vacation, unpaid leave, or the personal holiday day, with approval from his or her supervisor.
If a snow recess, snow emergency, or severe weather emergency is declared, pertinent information will be sent to the Purdue e-mail accounts of faculty, staff, and students and also will be posted on the University's home page and to the "Purdue Emergency Notification" Facebook group. In addition, all local media will be informed.
During adverse weather conditions, civil authorities may call a snow emergency, which limits travel to emergency personnel. Employees who live outside Tippecanoe County and cannot travel to work due to a snow emergency in their county of residence will be required to use vacation, personal holiday or leave without pay for time missed.