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Key terms to remember

* Snow recess: Classes will be suspended, and most staff will be requested to leave the campus or not report for work until further notice. Some essential personnel will be required to stay on campus.

* Severe weather emergency: Classes will be suspended; employee work schedules do not change.

* Snow emergency: Declared by Purdue after unusually heavy snowfall, severe drifting, or when the conditions are certain and imminent.

Employees who are absent from work, arrive late, or leave early during a snow emergency or severe weather emergency may use vacation, unpaid leave, or the personal holiday day, with approval from his or her supervisor.

More information

* Purdue home page for information on closings or weather emergencies: www.purdue.edu.

* The Purdue weather page provides links to a wind chill chart, maps of campus tunnels, CityBus routes and more. The weather page can be found at http://news.uns.purdue.edu/ weather.html or through a link on the Purdue home page.

* The “Policy Relating to Adverse Weather Conditions — West Lafayette” (C-35) is at www.purdue.edu/policies; click on Human Resources and then go to the Health and Safety section. This policy defines terms for various described weather conditions.

* The procedure for “Pay Practice for Adverse Weather Conditions” is at www.purdue.edu/hr/BPM/ HR_Index/weather.html.

Where to ask (West Lafayette)

* Human Resource Services: Compensation and Classification, 49-47410.

* Advancement: Human Resources Manager, 49-40542.

* ITaP general information line, 49-62266.

* Housing and Food Services: Human Resources Team, 49-49418.

* Physical Facilities: Human Resources Team, 49-41421.

December 8, 2009

Policies outline status on work, pay during winter weather situations

Winter weather

When serious winter weather hits, the West Lafayette campus relies mainly on two documents to guide decisions about being at work and getting paid.

Knowing the basics of the policy and procedures can be helpful. Only the Purdue president — or in her absence, the provost and the executive vice president and treasurer jointly — can declare a winter weather situation that puts the policies into practice. Statements by other Purdue employees including supervisors, or by civil authorities, do not count.

Normal work procedures continue unless Purdue declares a "snow recess."

When a snow recess is declared, most staff will be asked to leave the University or not report for work until further notice. Some essential personnel, as designated by their departments, will be required to stay on campus for all or part of the snow recess to ensure the continuing operation of the University. Employees who are unsure if they are designated as essential personnel should confirm their status with their supervisor.

In a snow recess, regular clerical and service and operations/ technical assistants who do not report for work will receive regular pay for all normally scheduled hours not worked due to the recess. Employees required to work are paid at the regular rate plus time and one-half for all hours worked during the recess.

For other weather situations, Purdue may declare a weather status called "severe weather emergency" — suspending classes to protect students from extended walks in existing or predicted low temperatures and wind chills.

However, a severe weather emergency does not change work schedules of employees. Those who can report to work safely should do so. Those who do not report to work will be required to use vacation, personal holiday or leave without pay for time missed.

After an unusually heavy snowfall, severe drifting, or when either of the foregoing is certain and imminent, Purdue may declare a "snow emergency." An employee who is absent from work, arrives late, or leaves early during a snow emergency may use vacation, unpaid leave, or the personal holiday day, with approval from his or her supervisor.

If a snow recess, snow emergency, or severe weather emergency is declared, pertinent information will be sent to the Purdue e-mail accounts of faculty, staff, and students and also will be posted on the University's home page and to the "Purdue Emergency Notification" Facebook group. In addition, all local media will be informed.

During adverse weather conditions, civil authorities may call a snow emergency, which limits travel to emergency personnel. Employees who live outside Tippecanoe County and cannot travel to work due to a snow emergency in their county of residence will be required to use vacation, personal holiday or leave without pay for time missed.